British Paediatric Neurology Association

Guidelines for the submission of abstracts

SUBMIT AN ABSTRACT

General information

  1. Abstract submission is open until Monday 10 September 2018.  300 word limit.
  2. Trainees sometimes submit abstracts without explicit approval from their supervisor.  This results in frantic phone calls to correct authors who have been omitted or who are in the wrong order and/or trying to fix data.  It is very often too late for us to make these amendments.  Before you submit your abstract, you must ask your supervisor to check it, including all the authors.
  3. Abstracts are scored by the BPNA Research Committee. You will be notified if your abstract has been selected by the end of October 2018, and if it will be included as a poster, (displayed this year on poster boards for the whole of the conference), or a video or oral presentation.  The presenter is expected to attend the conference and present the poster, video or oral presentation and must be one of the submitted authors.
  4. Selected abstracts are published in the online version of the journal 'Developmental Medicine & Child Neurology' (DMCN).  There will be no hard copy, but if your abstract is selected you can include the publication reference on your CV.
  5. Submission of your abstract acknowledges your acceptance that the abstract will be published in the BPNA Conference app and online and by DMCN. 

How to register on the abstract submission system

If you are a BPNA member, have submitted an abstract previously or have booked to attend a BPNA course, then you will already be a registered a user as the log-in details are the same.  If you have forgotten your log-in details, use the 'forgotten password' link.  To register as a new user:

  1. Register your user details. You will only need to do this once. You can submit as many abstracts as you wish, using this registration ID.
  2. We will send an email confirming abstract submission and notification of whether or not your abstract has been selected to the email you register and also to the presenter and senior author.
  3. You can use your log-in details to book the 2019 conference and any future courses or events.  Use the 'forgotten password' link on any of our websites if you need a reminder.

How to submit an abstract

Before submitting your abstract, please prepare it in a word processing package and have it ready to copy and paste.

  1. Log in using your email address and password. Use the 'forgotten password' link for a reminder.
  2. On the left hand navigation, click 'Submit Abstract'.

STAGE 1 OF 6

Enter the title of your abstract. Spell out any abbreviations or initials. Click ‘Next’.

STAGE 2 OF 6

  1. Paste the text for your abstract into the box. 
  • Abstract text: 300 words maximum (it will not be reviewed if it exceeds this).
  • Use these headings: Objective, Methods, Results, Conclusions, Acknowledgements (if appropriate).
  • Be clear and accurate: the editing process has to be done very quickly and there is no time to go back to authors with queries. Stylistic and glaring errors will be corrected.
  • Do not include tables, graphics or references.
  1. Select the topic in which your abstract belongs. Click 'Proceed to next step'.


STAGE 3 OF 6 Entering the authors and their affiliations

Please read these instructions before you begin!

  1. First input ALL the institutes ALL your authors are affiliated to.  Then enter each author and select their institute from the list you entered.  This is how the system generates:  

Smitha, Shahb, Jonesa,b
aNewcastle General Hospital, UK; bUniversity of Newcastle  

  1. Enter the first affiliation (institute where research was done). Use short address (no street names or postcodes): Hammersmith Hospital, ICSM, London, UK. Click 'create'.

  2. Repeat the step above for all institutes where the research was done.
  3. Enter the author details. If they are a trainee, tick the box (this will make them eligible for consideration for prizes).  Select the affiliations that belong to the author from the dropdown boxes.  Click 'Add author and affiliation details'.
  4. Repeat for all authors. Authors must be entered in the order that they should appear in the abstract journal supplement. You can change the order using the 'Up' and 'Down' buttons.
  5. Select the senior author.
  6. Select the presenting author (the presenter MUST be an author) and must attend the conference.
  7. When you are happy all the authors are included, and in the correct order, click ‘Proceed to next step'.

STAGE 4 OF 6
Input senior author’s contact details.  Click 'save details'.

STAGE 5 of 6
Input presenter’s contact details. Click 'save details'. 

STAGE 6 of 6 
Using the check boxes, indicate what type of presentation you wish your abstract to be considered for. You may select Oral, Poster, Video. Please note, the Committee may allocate your presentation to a different type than you have requested.

SUMMARY
Opportunity to review your abstract details. Click 'edit' to amend any section.  At the bottom of the page, click either: 

  • ‘Submit abstract’ – your abstract will be submitted for scoring. If necessary, you can return to it later to amend by selecting View, Edit or Delete on the homepage of the abstract submission site. 
  • ‘Save for later’. Your abstract will not be submitted for scoring. It will be saved to edit further and submit later. You can find it from the homepage of the abstract submission site by clicking ‘Saved abstracts not yet submitted’.

 

SUBMIT AN ABSTRACT